Look Busy! 5 Rules for Social Networking at Work

Your boss is worried. And her boss is worried, and so is her boss’ boss and so on… They’re all worried about Facebook and what you’re doing there.

More than 50% the largest corporations in America are so worried that they do not allow their employees to visit any social networking sites at work. No Facebook. No Twitter. Not even any LinkedIn! That could get pretty depressing.

Some of their worry is justifiedeven military officials have been caught posting classified information online. But a complete social networking ban is probably unenforceable, as the US Army has discovered. And in a new survey, we’re finding that over 50% of employees are still using Facebook at work.

Even if employers forbid social networking on company PCs, are they going to monitor what you’re doing on your smart phone?

Banning social media may even lead to a DECREASE in employee productivity. Yes, a DECREASE. Limited social network use has been linked to an overall increase in employees’ concentration and productivity. And companies like Dell have proven than embracing social networking can improve the bottom line.

Now, if your employer bans social networking for security reasons, that makes more sense.

Joan Goodchild of CSO Online lays out some excellent arguments against using Facebook specifically in her article “10 Security Reasons to Quit Facebook (And One Reason to Stay On).” And F-Secure’s Chief Research Officer Mikko Hyppönen refuses to open a Facebook account for security reasons, though he’s a fan of Twitter.

Despite the risks, I believe that shutting employees out from social networks disconnects them from what Ralph Waldo Emerson called “the current of events.” Employers can’t afford to keep employees who aren’t connected to rapidly evolving business climate around them. And employees— in an economy where anything that can be automated will be— shouldn’t neglect the opportunity to develop a unique online identity.

But if you’re going to engage in online communities during work hours, it’s your obligation to be safe and savvy about it. Here are a few specific steps you should take to protect yourself, your employer and your job:

1. Know your company’s social media policy and follow it.
Are you allowed to use social networks on company PCs? How often? Which sites? Should you comment as employee or about company matters? What company information are you allowed to share? Who should you consult if you have a question about any of these issues? All of these questions and more should be answered in your company’s social media policy. If you have never read your company’s policy, do it now. If your company doesn’t have a policy, suggest that they create one. Here are some examples. If the policy isn’t realistic, make a case for a policy that works.

2. Use different passwords for your work and your social media accounts.
Smart passwords matter. Annika has written about the importance of creating and remembering strong passwords.  A vulnerable password on your Facebook account can jeopardize your personal reputation and friends. Don’t magnify the risk by using the same password for your corporate network.

3. Always log off when you leave your desk.
It’s smart security to log off your computer when you leave your desk. This is even more important when you have your social networking accounts open. If you leave your desk with your browser open to Facebook, you’re begging for a goofy co-worker to post a ridiculous status update in your name. In fact, it’s good policy to log off any site when you’re not using it. You probably don’t want the reputation of being the guy or gal who is always on Facebook, even when you’re sleeping.

4. Avoid unnecessary risks.
Don’t click on or forward links you are unsure about—check any URL with F-Secure’s free Browsing Protection. If someone is asking you for financial help or to spread the word about some controversy, check it out when you get home. Most importantly, leave installing software to the experts. If you need to install a plug-in to see something linked off a Twitter page, you probably don’t need to see that page.

5. Think about what you share with whom.
You know that you should never post anything on the web that you wouldn’t want to see in a newspaper. Consider anything that you post —including items you limit to only “friends” or “friends of friends”— to potentially be in the public domain. This list of 11 things you should never do online provides some great guidelines about what not to share.

Things that you’re fine with being public now may seem embarrassing or even painful later. You may wish for all those pictures of you and your ex or the videos of you and your former coworkers at karaoke would just disappear. But they won’t. So consider who you add to which accounts. Maybe you just want to use Facebook exclusively for non-work friends. Maybe you only want professional connections on LinkedIn. Whatever you do, think before you accept an invitation to connect. And on a site like Twitter, where your tweets are probably open to everyone, think before you share anything.

How do you use social networks at work? Do you have any rules to add? We’d love to know. Take this quick survey and comment below.

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Online Surfing in Different Countries

POLL: What country do you want to use for your online surfing?

Online surfing has been around for a while now, and it keeps getting better as technology continues to improve. Websites are better, responsive to different devices, more interactive, and feature a more diverse range of content. All in all, online surfing has managed to stay cool for a very long time. In fact, during a recent interview, Mikko Hypponen specified online surfing as the thing that he’d miss the most if the Internet were to suddenly disappear. The Internet may not suddenly disappear tomorrow, but it is in danger of slowly eroding. While technologies have been steadily improving what people can see and do online, other interests have been trying to develop new ways to regulate and control people’s behavior. Questions about what you can see and do online used to face technical constraints, but now these are transitioning to issues about what other people want you to see and do. Noted anthropologist and author David Graeber recently remarked in an interview with the Guardian that control has become so ubiquitous that we don’t even see it. Geo-blocking is a regulative measure that seems to confirm Graeber’s views. PC Magazine concisely defines it as the practice of preventing people from accessing web content based on where they are (determined by their IP address). Geo-blocking and other types of regional restrictions are used by both companies and governments, and for a variety of purposes (for example, enforcing copyright regimes, running regional sales promotions, censorship, etc.). Freedome is a user-friendly VPN that gives people a way to re-assert control over what they can see and do online. It encrypts communications, disables tracking software, and protects people from malware. It basically gives people the kind of protection they need to surf the web while staying safe from the more prominent forms of digital threats. It also helps people circumvent geo-blocking by letting them choose different “virtual locations”. Virtual locations let people choose where they want to appear to be when they’re surfing online. So if a user selects Canada as their location, the websites they visit will think they are located in Canada. If they select Japan, websites will think they’re in Japan. I’m sure you get the idea. Choosing different virtual locations lets web surfers bypass these geo-blocks so that their access to content remains unrestricted. They can watch YouTube videos reserved for American audiences, access Facebook or Twitter when vacationing in a country that blocks those services, and avoid other measures that attempt to prevent them from enjoying their digital freedom. Freedome recently added Belgium and Poland as new choices, giving Freedome users a total of 17 different places to surf from. But the list needs to keep expanding to keep the fight for digital freedom going, so the Freedome team wants to know: where do you want to do your online surfing? [polldaddy poll=8754876] [Image by Sari Choch-Be | Flickr ]

Mar 27, 2015
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cyber censorship

Join the Fight against Cyber Censorship

For this year's World Day against Cyber Censorship, F-Secure is giving away free subscriptions for our one-button Freedome app. You can use the key qsf257 to get a free 3-month subscription to Freedome! Freedom of expression is an important issue for everyone. Developments over the past year have highlighted how sensitive the matter is. It transcends national and cultural borders, yet these borders shape the issue differently for people across the globe. It belongs to us all, but it means different things to different people. Reporters without Borders launched the World Day against Cyber Censorship in 2008. Its intent is to raise awareness that our rights to say what we really think are not something to take for granted. Free speech is a dynamic concept that constantly grows and contracts in the face of developments that threaten its growth. While the Internet has given many people across the globe a powerful new voice, there are always threats mobilizing against this invaluable resource. The World Day against Cyber Censorship draws attention to this struggle. Last year Reporters without Borders compiled a list of what they call “Enemies of the Internet” as part of the annual event. If you look through it you’ll notice a diverse list of government agencies from nations across the world. Many of the events that highlight the fragility of our digital freedoms are attributable to these institutions, such as the Gemalto hack that saw the encryption keys to millions of phone calls stolen by the NSA and its fellow conspirators. And in some cases surveillance is just the beginning, as once these institutions identify their targets they can escalate their actions to include oppression. Hong Kong protestors saw this when local pro-democracy websites became infected with malware. Turkish people saw this during the Twitter crackdown. Drawing attention to these agencies as “enemies” of the Internet places the struggle within a larger dichotomy – enemies and allies. Even if it is a bit of a cliché or oversimplification of the conflict, it points out that people still have an opportunity to mobilize and assert their rights. And nobody is alone in this fight - we all have enemies and allies in this struggle. Having said all of this, World Day against Cyber Censorship isn't all about doom-and-gloom. Reporters without Borders is working to circumvent a number of websites blocked by governments. The Electronic Frontier Foundation continues to work to inform, educate, and represent the voices crying out for a free and open Internet. And F-Secure wants to help by making privacy and security solutions easy and accessible for people all over the world. Just get your trial version of the app and then use the key when it asks for your subscription number. Freedome gives you a one-button app that lets you encrypt your communications, disable trackers, and even change your virtual location. Check out this blog post for more information about the app. It's first come first serve, so don't miss this chance to take control of your digital freedom!

Mar 12, 2015
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Mikko Hypponen to Talk Privacy at the Mobile World Congress

This year’s Mobile World Congress (MWC) is coming up next week. The annual Barcelona-based tech expo features the latest news in mobile technologies. One of the biggest issues of the past year has enticed our own digital freedom fighter Mikko Hypponen to participate in the event. Hypponen, a well-known advocate of digital freedom, has been defending the Internet and its users from digital threats for almost 25 years. He’s appearing at this year’s MWC on Monday, March 2 for a conference session called “Ensuring User-Centred Privacy in a Connected World”. The panel will discuss and debate different ways to ensure privacy doesn’t become a thing of the past. While Hypponen sees today’s technologies as having immeasurable benefits for us all, he’s become an outspoken critic of what he sees as what’s “going wrong in the online world”. He’s spoken prominently about a range of these issues in the past year, and been interviewed on topics as diverse as new malware and cybersecurity threats, mass surveillance and digital privacy, and the potential abuses of emerging technologies (such as the Internet of Things). The session will feature Hypponen and five other panelists. But, since the event is open to public discussion on Twitter under the #MWC15PRIV hashtag, you can contribute to the conversation. Here’s three talking points to help you get started: Security in a mobile world A recent story broken by The Intercept describes how the American and British governments hacked Gemalto, the largest SIM card manufacturer in the world. In doing so, they obtained the encryption keys that secure mobile phone calls across the globe. You can read a recent blog post about it here if you’re interested in more information about how this event might shape the discussion. Keeping safe online It recently came to light that an adware program called “Superfish” contains a security flaw that allows hackers to impersonate shopping, banking, or other websites. These “man-in-the-middle” attacks can be quite serious and trick people into sharing personal data with criminals. The incident highlights the importance of making sure people can trust their devices. And the fact that Superfish comes pre-installed on notebooks from the world’s largest PC manufacturer makes it worth discussing sooner rather than later. Privacy and the Internet of Things Samsung recently warned people to be aware when discussing personal information in front of their Smart TVs. You can get the details from this blog post, but basically the Smart TVs voice activation technology can apparently listen to what people are saying and even share the information with third parties. As more devices become “smart”, will we have to become smarter about what we say and do around them? The session is scheduled to run from 16:00 – 17:30 (CET), so don’t miss this chance to join the fight for digital freedom at the MWC. [Image by Hubert Burda Media | Flickr]

Feb 27, 2015
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