Your boss is worried. And her boss is worried, and so is her boss’ boss and so on… They’re all worried about Facebook and what you’re doing there.
More than 50% the largest corporations in America are so worried that they do not allow their employees to visit any social networking sites at work. No Facebook. No Twitter. Not even any LinkedIn! That could get pretty depressing.
Some of their worry is justified – even military officials have been caught posting classified information online. But a complete social networking ban is probably unenforceable, as the US Army has discovered. And in a new survey, we’re finding that over 50% of employees are still using Facebook at work.
Even if employers forbid social networking on company PCs, are they going to monitor what you’re doing on your smart phone?
Banning social media may even lead to a DECREASE in employee productivity. Yes, a DECREASE. Limited social network use has been linked to an overall increase in employees’ concentration and productivity. And companies like Dell have proven than embracing social networking can improve the bottom line.
Now, if your employer bans social networking for security reasons, that makes more sense.
Joan Goodchild of CSO Online lays out some excellent arguments against using Facebook specifically in her article “10 Security Reasons to Quit Facebook (And One Reason to Stay On).” And F-Secure’s Chief Research Officer Mikko Hyppönen refuses to open a Facebook account for security reasons, though he’s a fan of Twitter.
Despite the risks, I believe that shutting employees out from social networks disconnects them from what Ralph Waldo Emerson called “the current of events.” Employers can’t afford to keep employees who aren’t connected to rapidly evolving business climate around them. And employees— in an economy where anything that can be automated will be— shouldn’t neglect the opportunity to develop a unique online identity.
But if you’re going to engage in online communities during work hours, it’s your obligation to be safe and savvy about it. Here are a few specific steps you should take to protect yourself, your employer and your job:
1. Know your company’s social media policy and follow it.
Are you allowed to use social networks on company PCs? How often? Which sites? Should you comment as employee or about company matters? What company information are you allowed to share? Who should you consult if you have a question about any of these issues? All of these questions and more should be answered in your company’s social media policy. If you have never read your company’s policy, do it now. If your company doesn’t have a policy, suggest that they create one. Here are some examples. If the policy isn’t realistic, make a case for a policy that works.
2. Use different passwords for your work and your social media accounts.
Smart passwords matter. Annika has written about the importance of creating and remembering strong passwords. A vulnerable password on your Facebook account can jeopardize your personal reputation and friends. Don’t magnify the risk by using the same password for your corporate network.
3. Always log off when you leave your desk.
It’s smart security to log off your computer when you leave your desk. This is even more important when you have your social networking accounts open. If you leave your desk with your browser open to Facebook, you’re begging for a goofy co-worker to post a ridiculous status update in your name. In fact, it’s good policy to log off any site when you’re not using it. You probably don’t want the reputation of being the guy or gal who is always on Facebook, even when you’re sleeping.
4. Avoid unnecessary risks.
Don’t click on or forward links you are unsure about—check any URL with F-Secure’s free Browsing Protection. If someone is asking you for financial help or to spread the word about some controversy, check it out when you get home. Most importantly, leave installing software to the experts. If you need to install a plug-in to see something linked off a Twitter page, you probably don’t need to see that page.
5. Think about what you share with whom.
You know that you should never post anything on the web that you wouldn’t want to see in a newspaper. Consider anything that you post —including items you limit to only “friends” or “friends of friends”— to potentially be in the public domain. This list of 11 things you should never do online provides some great guidelines about what not to share.
Things that you’re fine with being public now may seem embarrassing or even painful later. You may wish for all those pictures of you and your ex or the videos of you and your former coworkers at karaoke would just disappear. But they won’t. So consider who you add to which accounts. Maybe you just want to use Facebook exclusively for non-work friends. Maybe you only want professional connections on LinkedIn. Whatever you do, think before you accept an invitation to connect. And on a site like Twitter, where your tweets are probably open to everyone, think before you share anything.
How do you use social networks at work? Do you have any rules to add? We’d love to know. Take this quick survey and comment below.
Every time you go online, your personal privacy is at risk – it’s as simple as that. Whether you’re creating an account on a website, shopping, or just browsing, information like your email, IP address and browsing history are potential targets for interested parties. All too often, that information is sold on or sometimes even stolen without you even knowing it. And the threats to our online privacy and security are evolving. Fast. As F-Secure’s Online Protection Service Lead, Christine Bejerasco’s job is to make life online safer and more secure. “We’re basically online defenders. And when your job is to create solutions that help protect people, the criminals and attackers you’re protecting them against always step up their game. So it’s like an arms race. They come up with new ways of attacking users and our job is to outsmart them and defend our users,” Christine says. Sounds pretty dramatic, right? Well that’s because it is. While it used to be that the biggest threat to your online privacy was spam and viruses, the risks of today and tomorrow are potentially way more serious. “Right now we’re in the middle of different waves of ransomware. That’s basically malware that turns people’s files into formats they can’t use. We’ve already seen cases of companies and individual people having their systems and files hijacked for ransom. It’s serious stuff and in many cases very sad. If your online assets aren’t protected right now you should kind of feel like you’re going to bed at night with your front door not only unlocked but wide open.” Christine and her team of 11 online security superheroes (eight full-time members and three super-talented interns) are on the case in Helsinki. Here’s more on Christine and her work in her own words: Where are you from? The Philippines Where do you live and work? I live in Espoo and work at F-Secure in Ruoholahti, Helsinki. Describe your job in 160 characters or less? Online guardian who strives to give F-Secure users a worry-free online experience. One word that best describes your work? Engaging How long is a typical work day for you? There is no typical workday. It ranges from 6 – 13 hours, depending on what’s happening. What sparked your interest in online security? At the start it was just a job. As a computer science graduate, I was just looking for a job where I could do something related to my field. And then when I joined a software security company in the Philippines, I was introduced to this world of online threats and it’s really hard to leave all the excitement behind. So I’ve stayed in the industry ever since. Craziest story you’ve ever heard about online protection breach? Ashley Madison. Some people thought it was just a funny story, but it had pretty serious consequences for some of the people on that list. Does it frustrate you that so many people don’t care about protecting their online privacy? Yeah, it definitely does. But you grow to understand that people don’t value things until they lose it. It’s like insurance. You don’t think about it until something bad happens and then you care. What’s your greatest work achievement? Shaping the online protection service in the Labs from its starting stages to where we are today. What’s your idea of happiness? Road trips and a bottle of really good beer. Which (non-work-related) talent would you most like to have? Hmmm… tough. Maybe, stock-market prediction skills? What are your favorite apps? Things Stumbleupon What blogs do you like? Security blogs (F-Secure Security blog of course and others – too many to list.) Self-Help Blogs (Zen Habits, Marc and Angel, etc.) Who do you admire most? I admire quite a few people for different reasons. Warren Buffett for his intensity, simplicity and generosity. Mikko Hyppönen for his idealism and undying dedication to the online security fight. And Mother Theresa for embodying the true meaning of how being alive is like being in school for your soul. Do you ever, ever go online without protection? Not with systems associated to me personally, or with someone else. But of course, when we are analyzing online threats, then yes. See how to take control of your online privacy – watch the film and hear more from Christine. See how Freedome VPN will keep you protected and get it now.
When news broke that Facebook was at least temporarily using users physical location to suggest real world connections, a strategy that has been employed by the NSA, the backlash was sharp. It wasn't difficult to imagine scenarios when identities could be inadvertently and uncomfortably revealed through group therapy, 12-step meetings or secretive political movements. The world's most popular social network quickly said it would not continue what it called a small-scale test nor roll the feature on a wider scale in the future. But Facebook is still using your location data for other purposes, Fusion's Kashmir Hill reports: We do know that Facebook is using smartphone location for other things, such as tracking which stores you go to and geotargeting you with ads, but the social network now says it’s not using smartphone location to identify people you’ve been physically proximate to. Hill notes that using location to match users up, thus acting as a tool to reveal the identity of nearby strangers, might violate Facebook's agreement with the Federal Trade Commission . So you should expect that your location -- like everything you do on Facebook -- is being used to turn you into a better product for its advertisers. That's the cost of using a "free" site but you can limit your exposure a bit by turning off location services for Facebook on your phone. Here's very simple instructions for turning off location services on your Facebook and Facebook Messenger apps on your Android of iOS device. Do you mind if Facebook uses your location to suggest new friends? Let us know in the comments. [Image by Lwp Kommunikáció | Flickr]